Childcare Subsidy Program

Other Family Services …

The Hilltown Childcare Subsidy Program from the Hilltown CDC and administered by It Takes a Village provides low and moderate-income households in some Hilltowns with a subsidy to help cover all or most of the cost of daycare, preschool, or before- and after-school care if parents are working or in school. 

Please read the guidelines below and then click Apply Now!

Do you qualify for a childcare subsidy?

ALL of the following must be true:

  • You live in:
    • Chesterfield
    • Cummington
    • Goshen
    • Plainfield
    • Peru
    • Worthington
    • or Williamsburg                
    • (Looking for support and live somewhere else? Click here)
  • The child in daycare or preschool is five years old or younger; your child in before or after-school care is 13 years old or younger.
  • The childcare facility (daycare, preschool, or wrap-around/before or after-school program) is a licensed childcare program. (Check here to see if a program is licensed). Note: the childcare program or facility can be in ANY town.
  • The child’s parent(s)/guardian(s) are working, in school, or in a work-training program during childcare hours. You will need to submit pay stubs and W-2 Forms to show that you are employed or in a work-training program.
  • Your household annual income is below the following limit. This includes ALL forms of income, including Social Security benefits, child support, 401K, etc. See below for a list of the documents you will submit.
    • Household of 2 people: $53,850
    • Household of 3 people: $60,600
    • Household of 4 people: $67,300
    • Household of 5 people: $72,700
    • Household of 6 people: $78,100 (as of 2021)

How to Apply

The program coordinator will reach out to you and let you know what documents we will need.

Step 2: Collect your documents

To figure out if your family qualifies for the subsidy, we estimate what your income will be for the next 52 weeks. The more information you can provide, the better we can estimate. We cannot approve your application until ALL these documents are submitted. The program coordinator will let you know exactly what you need to send us, based on your answers to the questionnaire (in step 1 above!)

If you want to get a head start, the documents may include:

  • Full Childcare Subsidy application and participant survey (we will send this form to you)

 Taxes:

  • Last year’s Federal Tax Return (Form 1040) with all schedules, for ALL adults in the family.
  • Last year’s W-2 Forms for all employers, for ALL employed adults in the family.
  • If you are self-employed: Three years Federal Tax Returns (Form 1040) with all schedules, for ALL self-employed adults in the family.
  • If you are self-employed: three years of Corporate Tax Returns with all schedules, for ALL self-employed adults in the family.
  • If you are self-employed: Year-to-date Profit and Loss Statement, for ALL self-employed adults in the family.

Employment:

  • Two months or 8 weeks of your most recent pay stubs (stub must identify employer, gross earnings, and year-to-date earnings), for ALL employed adults in the family.
  • Employment Verification letter for each employed adult in the family. If you have multiple jobs, please fill out one for each job (we will send this form to you)

If you are in School or a Job-Training Program:

  • Signed and dated letter from the school or program stating the dates enrolled.

Assets:

  • Last 6 months of checking or savings account bank statements, for ALL accounts, for all adults in the family.
  • Last 6 months of statements from any digital wallet platforms, like Venmo or Paypal.
  • Last 6 months of accounts statements for stocks, mutual funds, 401K or IRA retirement funds, pension programs, or any other investment accounts, for all adults in the family.

If you receive …

  • Child Support payments
    • Current court order or letter from attorney stating the amount and frequency of benefit.
    • Copies of checks or bank statements showing deposits.
    • *If support is made without an official court order, please provide a written statement from all parents stating the planned frequency and amount of support.
  • Alimony/Spousal Support payments
    • Current court order or letter from attorney stating the amount and frequency of benefit.
    • Copies of checks or bank statements showing deposits.
    • *If support is made without an official court order, please provide a written statement from all parties stating the planned frequency and amount of support.
  • Unemployment benefits
    • Statement of Monetary Determination from the Division of Unemployment Assistance, indicating amount of benefits and date benefits begin and end.
    • Statement of actual Unemployment payouts
  • Transitional Assistance/Welfare Benefits
    • Copy of current statement of benefits signed and dated by the local Department of Transitional Assistance office.
  • Worker’s Compensation payments
    • Copy of current check or award letter indicating effective dates of payment.
  • Veteran’s Benefits
    • Signed letter from the Veteran’s Administration, indicating the amount and frequency of benefits.
  • Social Security benefits (retirement/disability/death benefits)
    • Copy of current check or award letter;
    • – Or – Official statement or printout form Social Security Administration
  • Payments from a Pension or Retirement account or Insurance Policy
    • Copy of current check or bank statement showing deposit.
    • – Or – Letter from the Fund account showing type, amount, frequency, and effective date of benefits.
  • Regular support from a family member or other individual not living in your household.
    • Copy of current check or bank statement showing deposits.
    • – Or – Letter from the individual stating the amount and frequency of support.

The program coordinator is happy to answer any questions you have about these documents.

Then what happens?

The program coordiantor will let you know if you qualify for the program, and will work with the school or daycare to cover some or all of your bill every month.

If you have questions about these qualifications or the application, please email childcare@hilltownvillage.org or call 413-650-3640.

Fill out the questionnaire to get started

The Child Care Subsidy Program is an Equal Opportunity Program. This Program is funded by a Community Development Block Grant from the Massachusetts Department of Housing & Community Development provided to the Town of Chesterfield, and administered by It Takes a Village.

It Takes a Village’s programs are always 100% free to families, regardless of income or circumstance. We rely on sponsors, grantors, and generous individuals to keep it that way.

Do you want to keep these programs free?